Work order log

This form is for logging pictures notes and all expenses and reimbursables from internal and external team members. Please complete your log before leaving the property even if you will be adding expenses or sending bills later. Quickly reporting is an essential feedback we require from all field personnel even if they are a sub contractor of a contractor so that we can provide immediate and clear communication progress updates to our residents and property owners who we promise high levels of service to.

Vendor

This is the vendor title that we have in our internal Aptly database. If this was not prefilled then enter this the best you can.

Vendor contact name

This is the vendor contact name that we have in our internal Aptly database. If this was not prefilled then enter this the best you can.

Vendor phone

Vendor email

Building

This is the aptly building name this is associated with. This may not always apply. Enter the best you can if this is not auto filled for you.

This field is hidden when viewing the form

Portfolio

This field is hidden when viewing the form

Lease

Work order number

If you have been given a work order number then use it. If not leave this blank. This is normally auto filled.

This field is hidden when viewing the form

Work order UUID

If you have been given a work order number then use it. If not leave this blank. This is normally auto filled.

Date of logged work or expense

Pictures of job

Drop files here or

Max. file size: 48 MB.

You should take a picture when you first arrive. A picture before and after of every item done. A picture when you leave.

Work completed description

Please include what was accomplished. Detail as much as possible how this work was done. If things have delayed you please include why this took more than average to complete.

Visit status(Required)

This is the information of the visit it self to the property. Work done would include inspection if that was the primary purpose but not if your job was to actually do work or correct an issue in the field.

Work order status(Required)

This is information about the status of the work order after the visit to the property.

Not complete next step

This is information about the status of the work order after the visit to the property.

Not complete reason

This is information about the status of the work order after the visit to the property.

Did you observe any water entering house?

Please let us know status of if tenants was around.

Tenant presence

Please let us know status of if tenants was around.

Estimated number of occupants

You don’t need to go counting. Just what you observed while there.

Estimated number of dogs residing at property

You don’t need to go counting. Just what you observed while there.

Estimated number of cats residing at property

You don’t need to go counting. Just what you observed while there.

Evidence of drug use

Please let us know status of if tenants was around.

Please describe evidence of drug use

Next visit date and time scheduled

So if you are coming back another time whether it is vacant or if it is occupied please put this time here.

Additional estimated hours job will take to complete

Please enter a number from 0 to 300.

Do your best here. This field is usually more for internal team members.

Additional materials cost to complete job estimated

Please enter a number from 0 to 50000.

Do your best here. This field is usually more for internal team members.

Additional materials and time needed notes

Do your best here. This field is usually more for internal team members.

Estimate or bid

Choose one or the other. If an estimate or bid is needed and you have indicated that above we will automatically follow up to get that from the appropriate parties however we prefer it simply be entered below.

Estimate or bid description or work and or materials

Please provide summary and or detailed description of estimate or bid and what it entails, when it can be complete if approved and more. The more detailed it is the better we can explain to get approval. Why is this suggested work necessary.

Estimate or bid amount

Please enter a number from 150 to 150000.

Put in total amount for estimate and or bid.

Estimate or bid upload

Drop files here or

Max. file size: 48 MB.

Optional if you have your own form or stationary.

Part description

Model numbers and name of part are helpful as well as make and model. Anything for our records and or to help order if necessary in the future.

Part picture

Max. file size: 48 MB.

It is especially helpful to upload this if the office is needing to order this.

Tenant damage description

Percentage of work due to tenant negligence

Please enter a number from 0 to 100.

Receipt upload

Drop files here or

Max. file size: 48 MB.

Receipt description

Receipt on company account amount

Receipt on company account type

Miles billed

Please enter a number from 0 to 300.

Miles billed explanation

Labor hours worked

Labor total dollars

Invoice amount

Invoice upload

Drop files here or

Max. file size: 48 MB.

This field is hidden when viewing the form

WO Summary

This field is hidden when viewing the form

WO Description

Update work order

Vendor(Required)

This is the vendor title that we have in our internal Aptly database. If this was not prefilled then enter this the best you can.

Vendor contact name

This is the vendor contact name that we have in our internal Aptly database. If this was not prefilled then enter this the best you can.

Vendor phone

Vendor email

Building

This is the aptly building name this is associated with. This may not always apply. Enter the best you can if this is not auto filled for you.

Unit

This is the aptly unit name this is associated with. This may not always apply. Enter the best you can if this is not auto filled for you.

This field is hidden when viewing the form

Portfolio

This field is hidden when viewing the form

Lease

Work order number

If you have been given a work order number then use it. If not leave this blank. This is normally auto filled.

This field is hidden when viewing the form

Work order UUID

If you have been given a work order number then use it. If not leave this blank. This is normally auto filled.

Date of logged work or expense

Pictures of job

Drop files here or

Max. file size: 48 MB.

You should take a picture when you first arrive. A picture before and after of every item done. A picture when you leave.

Work completed description

Please include what was accomplished. Detail as much as possible how this work was done. If things have delayed you please include why this took more than average to complete.

Visit status(Required)

Work order status(Required)

This is information about the status of the work order after the visit to the property.

Not complete next step

This is information about the status of the work order after the visit to the property.

Not complete reason

This is information about the status of the work order after the visit to the property.

Did you observe any water entering house?

Please let us know status of if tenants was around.

Tenant presence

Please let us know status of if tenants was around.

Estimated number of occupants

You don’t need to go counting. Just what you observed while there.

Estimated number of dogs residing at property

You don’t need to go counting. Just what you observed while there.

Estimated number of cats residing at property

You don’t need to go counting. Just what you observed while there.

Evidence of drug use

Please let us know status of if tenants was around.

Please describe evidence of drug use

Next visit date and time scheduled

So if you are coming back another time whether it is vacant or if it is occupied please put this time here.

Additional estimated hours job will take to complete

Please enter a number from 0 to 300.

Do your best here. This field is usually more for internal team members.

Additional materials cost to complete job estimated

Please enter a number from 0 to 50000.

Do your best here. This field is usually more for internal team members.

Additional materials and time needed notes

Do your best here. This field is usually more for internal team members.

Estimate or bid

Estimate or bid description or work and or materials

Estimate or bid amount

Please enter a number from 150 to 150000.

Put in total amount for estimate and or bid.

Estimate or bid upload

Drop files here or

Max. file size: 48 MB.

Optional if you have your own form or stationary.

Part description

Model numbers and name of part are helpful as well as make and model. Anything for our records and or to help order if necessary in the future.

Part picture

Max. file size: 48 MB.

It is especially helpful to upload this if the office is needing to order this.

Tenant damage description

Percentage of work due to tenant negligence

Please enter a number from 0 to 100.

Receipt upload

Drop files here or

Max. file size: 48 MB.

Receipt description

Receipt on company account amount

Receipt on company account type

Miles billed

Please enter a number from 0 to 300.

Miles billed explanation

Labor hours worked

Labor total dollars

Invoice amount

Invoice upload

Drop files here or

Max. file size: 48 MB.

This field is hidden when viewing the form

WO Summary

This field is hidden when viewing the form

WO Description

Work order log

Update work order

Realty Trust Services 3407 West 117th St. Cleveland, OH 44111 (440) 427-0123

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Contact our general manager, Irida Kokushta at 440-536-8688 / irida@rtserve.com so we can try and make it right. and it will go directly to Irida and our ownership team.